Services – THE OAKPLACE MANAGED

PROPERTY MANAGEMENT SERVICES

Practical Property Management Support

Structured property management services for UK property owners, covering maintenance coordination, tenant liaison, move-in administration and property condition inspections.

01 MAINTENANCE

Maintenance Coordination

Organised coordination of routine property maintenance and repair requirements on behalf of UK property owners.

£65.99

Service Type Project-Based

Client Property Owners

Delivery Managed Coordination

Book Service

02 TENANT LIAISON

Tenant Liaison Management

Structured communication support between property owners, tenants and relevant service contacts for defined property management requirements.

£85.99

Service Type Project-Based

Client Property Owners

Delivery Communication Support

Book Service

03 MOVE-IN

Move-In Checklist Management

Practical preparation and organisation of property move-in information and checklist requirements for an orderly handover.

£105.99

Service Type Project-Based

Client Property Owners

Delivery Handover Organisation

Book Service

04 INSPECTION

Property Condition Inspection

Coordinated property condition inspection support with organised findings and documentation for the property owner.

£155.99

Service Type Project-Based

Client Property Owners

Delivery Inspection Coordination

Book Service

Maintenance Coordination is designed for UK property owners who require organised support with routine property maintenance and repair requirements at a managed property. The service provides a structured coordination process for a defined maintenance requirement rather than presenting the service as direct trade, construction or emergency repair work.

Once the property information and maintenance requirement have been provided, our team organises the relevant project information, coordinates agreed communications and maintains a clear record of the matter. This creates a practical administration process for owners who need individual maintenance requirements to be handled in an organised and traceable way.

Where an external contractor or tradesperson is required, the service covers the coordination and administration associated with the agreed requirement. Any third-party work remains subject to its own scope, availability and charges. The listed service fee therefore relates to the management and coordination work described below.

The exact scope is confirmed according to the property, the maintenance matter and the information supplied before the project begins. Additional requirements can be discussed separately where they fall outside the original project scope.

Service Deliverables

Deliverable	What You Receive
Maintenance Requirement Document	Written record of the agreed maintenance or repair requirement.
Property Information Document	Organised property details relevant to the maintenance project.
Maintenance Coordination Document	Record of coordination actions and relevant project communication.
Communication Notes Document	Organised notes covering relevant communications and arrangements.
Service Completion Document	Summary of the completed coordination work and recorded outcome.

The final service output consists of the agreed property information, maintenance records, coordination documentation and completion documentation relevant to the project. Third-party contractor fees, specialist works, materials and additional services are not included in the listed service fee unless separately agreed.

Tenant Liaison Management provides structured communication and administration support for UK property owners who need assistance organising tenant-related property management matters. The service is intended for defined projects where clear communication, record-keeping and coordination are required.

Following confirmation of the project requirements, relevant property and tenant-related information can be organised into a clear working brief. Depending on the agreed scope, communication may relate to property access, maintenance requirements, appointments, move-in matters or other practical administrative matters connected with the property.

The service is designed to give the property owner an organised communication process. Relevant correspondence and actions can be recorded so that the owner has a clearer overview of the agreed liaison activity and property-related matters handled during the project.

This service is administrative and coordination-based. It does not include legal advice, legal representation, rent collection, deposit handling or financial administration. Any matters requiring specialist legal or financial services remain outside this service.

Service Deliverables

Deliverable	What You Receive
Tenant Liaison Briefing Document	Written summary of the agreed tenant communication requirements.
Tenant Communication Log Document	Organised record of relevant communications and actions.
Property Matter Record Document	Documented record of the property matters covered by the project.
Appointment & Access Notes Document	Written record of agreed access arrangements or appointments where applicable.
Project Communication Summary Document	Consolidated summary of the completed liaison activity.

The completed project provides the property owner with organised documentation covering the agreed liaison activity and relevant property-management communications. The service does not include legal proceedings, tenancy agreements, rent collection, deposit handling or financial administration.

Move-In Checklist Management provides practical administrative support for property owners preparing a property for tenant move-in or handover. The service focuses on organising the information and checklist requirements associated with the property’s move-in process.

The project begins with the collection and organisation of relevant property information. Depending on the agreed scope, this may include property details, room-by-room checklist points, access information, meter information supplied by the owner, key or access notes and other practical handover information.

The checklist is structured around the specific property and agreed requirements. The purpose is to provide the owner with a clear written record that can support their internal property management process and help keep move-in administration organised.

The service is administrative and coordination-based. It does not provide legal tenancy advice, create tenancy agreements or replace a specialist inventory, survey or legally required inspection. Any additional professional service required for the property can be arranged separately by the owner.

Service Deliverables

Deliverable	What You Receive
Move-In Information Document	Organised written property information required for the move-in process.
Property Move-In Checklist Document	Structured checklist covering the agreed move-in requirements.
Room & Area Checklist Document	Written room-by-room or area-by-area checklist where applicable.
Access & Handover Notes Document	Recorded information covering keys, access and agreed handover arrangements.
Move-In Administration Summary Document	Final summary of the organised move-in administration work.

The final documents provide a practical written record of the agreed move-in requirements and information supplied for the property. Third-party inventory services, legal services, certification, specialist inspections and other external services are not included unless separately agreed before the work begins.

Property Condition Inspection provides property owners with organised coordination and documentation support relating to the condition of a UK property. The service is intended for defined inspection requirements where the owner needs a structured record of relevant observations and follow-up items.

Once the project has been confirmed, property information and the inspection requirements are organised into a clear working brief. The agreed inspection process can then be coordinated according to the property’s requirements. Relevant observations, identified maintenance points and follow-up matters can be recorded in a structured property condition document.

The purpose of the service is to provide practical property management documentation and coordination. It is not represented as a structural survey, specialist building survey, electrical certification, gas certification, valuation or legal inspection. Where specialist assessment is required, the property owner should arrange the appropriate qualified professional separately.

The scope of the inspection support is agreed before the project begins. The final documentation reflects the agreed inspection requirements and the observations recorded within that defined scope.

Service Deliverables

Deliverable	What You Receive
Property Inspection Brief Document	Written summary of the agreed inspection requirements.
Property Condition Record Document	Structured record of relevant property condition observations.
Observation & Issue Log Document	Documented list of recorded observations and identified issues.
Maintenance Follow-Up Document	Organised list of follow-up maintenance points where applicable.
Property Inspection Summary Document	Final written summary of the agreed inspection scope and findings.

The final documentation gives the property owner a structured written summary of the agreed inspection scope and recorded observations. The service fee covers the defined coordination and documentation work described above. Specialist inspections, certifications, contractor charges, repair work and other third-party services are not included unless separately agreed before they are undertaken.